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USING INDESIGN CS4
Tables
Selecting and editing tables
Select table cells, rows, and columns
When you select part or all of the text in a cell, that selection has the same appearance as would text selected outside a
table. However, if the selection spans more than one cell, the cells and their contents are both selected.
If a table spans more than one frame, holding the mouse pointer over any header or footer row that is not the first
header or footer row causes a lock icon to appear, indicating that you cannot select text or cells in that row. To select
cells in a header or footer row, go to the beginning of the table.
See also
“Keys for tables” on page 682
Select cells
❖ Using the Type tool , do any of the following:
• To select a single cell, click inside a table, or select text, and then choose Table > Select > Cell.
• To select multiple cells, drag across a cell border. Be careful not to drag the column or row line so that you don’t
resize the table.
To switch between selecting all of the text in a cell and selecting the cell, press Esc.
Select entire columns or rows
❖ Using the Type tool , do any of the following:
• Click inside a table, or select text, and then choose Table > Select > Column or Row.
• Move the pointer over the top edge of a column or the left edge of a row so that the pointer becomes an arrow shape
( or ), and then click to select the entire column or row.
Before and after selecting Row
Select all header, body, or footer rows
1 Click inside a table, or select text.
2 Choose Table > Select > Header Rows, Body Rows, or Footer Rows.
Select the entire table
❖ Using the Type tool , do any of the following:
• Click inside a table, or select text, and then choose Table > Select > Table.
• Move the pointer over the upper left corner of the table so that the pointer becomes an arrow shape , and then
click to select the entire table.
Updated 18 June 2009
- INDESIGN 1
- Chapter 1: Resources 9
- Help and support 10
- Printed resources 11
- Support resources 11
- InDesign video tutorials 12
- Getting started in InDesign 14
- What’s new 15
- Text and tables improvements 17
- Interactivity features 19
- Extensive integration 19
- User interface enhancements 21
- Chapter 2: Workspace 22
- Workspace 23
- Hide or show all panels 24
- Display panel options 24
- Reconfigure the Tools panel 24
- Manage Document windows 25
- Dock and undock panels 25
- Move panels 26
- Add and remove panels 26
- Manipulate panel groups 27
- Stack floating panels 27
- Resize panels 27
- Restore the default workspace 28
- Save a custom workspace 29
- Display or switch workspaces 29
- Delete a custom workspace 29
- Using the status bar 30
- Control panel overview 30
- Display the panel menu 31
- Create a custom menu set 32
- Select a custom menu set 33
- Show hidden menu items 33
- View shortcuts 34
- Create a new shortcut set 34
- Create or redefine a shortcut 34
- Toolbox overview 35
- Display the toolbox 36
- Display tool options 36
- Change the toolbox layout 37
- Zoom in or out 40
- Use power zoom 41
- Zoom to Actual Size 41
- Scroll the view 41
- Turn pages 42
- Work with additional windows 42
- Greek type 43
- Working with ConnectNow 45
- Setting preferences 46
- Set defaults 47
- Find recovered documents 48
- Undo mistakes 49
- Create a new document 51
- New Document options 51
- Document window overview 52
- Creating custom page sizes 53
- Define document presets 53
- Change document setup 54
- Create unequal column widths 55
- Rulers and measurement units 56
- Show or hide rulers 57
- Adjust the zero point 58
- Change the default zero point 59
- Measure angles 59
- Display the Info panel 60
- Determine the word count 60
- Set up a baseline grid 61
- Set up a document grid 62
- Show or hide grids 62
- Ruler guides 63
- Create a ruler guide 64
- Show or hide guides 65
- Select ruler guides 65
- Move ruler guides 66
- Delete ruler guides 66
- Customize ruler guides 66
- Lock or unlock ruler guides 66
- Default stacking order 67
- Turn smart guides on or off 68
- Tips for using Smart Guides 68
- Pages and spreads 69
- Add new pages to a document 70
- Move pages by dragging 71
- Duplicate a page or spread 71
- Control spread pagination 72
- Create a multiple-page spread 73
- Redistribute pages 73
- Rotate the spread view 74
- A • Section 76
- 8 • Hibiscus 76
- Create masters 77
- Edit the layout of a master 78
- Change master page options 78
- Apply master pages 79
- Copy masters 80
- Override a master item 81
- Detach a master item 81
- Reapply master items 82
- Hide master items 82
- About layers 83
- Create layers 84
- Specify layer options 84
- Add objects to layers 85
- 4 Choose Edit > Paste 86
- Duplicate a layer 87
- Change the order of layers 87
- Show or hide layers 87
- Set a layer as nonprinting 88
- Lock or unlock layers 88
- Delete layers 88
- Merge layers in a document 88
- Laying out frames and pages 89
- Show or hide frame edges 90
- Layout Adjustment options 92
- Add basic page numbering 93
- Define section numbering 95
- Define sections in a document 96
- Document numbering options 97
- Create headers and footers 98
- Create or edit text variables 100
- Variable types 100
- USING INDESIGN CS4 101
- Updated 18 June 2009 101
- Delete text variables 103
- Use the Open command 107
- Open recent document 107
- About Adobe Bridge 108
- Adobe Version Cue 109
- Save a document as a template 110
- Open a sample template 110
- Edit an existing template 110
- Saving documents 111
- See also 112
- Work with metadata 113
- Convert PageMaker documents 117
- Exporting 119
- Export to JPEG format 120
- Exporting content for the web 121
- Export content to Dreamweaver 121
- XHTML export options 122
- 1 Do either of the following: 123
- Export content to SWF 125
- Export content to XFL 126
- Chapter 5: Text 128
- Move a text frame 129
- Resize a text frame 129
- Add columns to a text frame 131
- First baseline offset options 132
- Type text in a document 134
- Insert placeholder text 135
- Drag and drop text 136
- Place (import) text 136
- About import filters 137
- Text-file import options 139
- Tagged-text import options 140
- Threading text 141
- Add a new frame to the thread 142
- Unthread text frames 143
- Cut a frame from a thread 143
- Delete a frame from a thread 144
- Flow text manually 144
- Flow text semi-automatically 145
- Flow text automatically 145
- Editing text 146
- List of hidden characters 147
- Break options 149
- Use the Story Editor 150
- Open the Story Editor 151
- Return to the layout window 151
- Story Editor preferences 151
- Use conditional text 152
- Create conditions 154
- Apply conditions to text 155
- Show or hide conditions 155
- Use condition sets 155
- Manage conditions 156
- Find/Change 157
- Find and change text 158
- Common Find/Change techniques 159
- Search using GREP expressions 160
- GREP search examples 161
- 206 555 3982 = $1 $2 $3 163
- Additional GREP examples 163
- Metacharacters for searching 164
- Find and change objects 168
- Find and change glyphs 168
- Find and change fonts 169
- Search using queries 170
- Save queries 171
- Delete queries 171
- Load queries 171
- Open the Glyphs panel 172
- Change the Glyphs panel view 172
- Filter the glyphs that appear 172
- Insert special characters 173
- Insert a recently used glyph 173
- Clear recently used glyphs 173
- • Select a glyph on the menu 174
- Create a custom glyph set 175
- View a custom glyph set 175
- Edit custom glyph sets 175
- Delete custom glyph sets 176
- Save and load glyph sets 176
- White space options 177
- Set spelling preferences 178
- Check spelling 178
- Use dynamic spelling 179
- Add words to dictionaries 182
- Change dictionary preferences 183
- Export a word list 183
- Import a word list 183
- Footnotes 184
- Footnote layout options 186
- Delete footnotes 187
- Work with footnote text 187
- Chapter 6: Styles 189
- Styles panel overview 190
- Apply styles 192
- Apply a character style 193
- Apply a paragraph style 193
- Drop caps and nested styles 197
- Create nested styles 198
- Create nested line styles 199
- Loop through nested styles 200
- Stan Macoo - 9 & 11pm 201
- End a nested style 202
- Open the Object Style panel 204
- Object style categories 205
- Clear object style overrides 206
- Rename an object style 207
- Edit object styles 207
- Delete an object style 207
- Redefine an object style 208
- Import object styles 208
- Create a style group 209
- Copy styles to a group 209
- Delete style groups 209
- Move and reorder styles 210
- Anchored objects 211
- Create an anchored object 212
- Combining text and objects 213
- Custom position options 214
- 10 Click OK 218
- Wrapping text around objects 219
- Create an inverted text wrap 221
- Creating type on a path 224
- Delete type from a path 225
- Slide type along a path 226
- Flip type on a path 226
- Chapter 8: Typography 229
- Use Quick Apply 231
- Using fonts 232
- Specify a typeface size 233
- Previewing fonts 233
- OpenType fonts 233
- Installing OpenType fonts 234
- OpenType font attributes 235
- Make missing fonts available 236
- CORDELIA: We are not the 237
- Kerning and tracking 238
- Use metrics kerning 239
- Use optical kerning 239
- Adjust kerning manually 240
- Adjust tracking 240
- Formatting characters 241
- 10 th 1/2 10 241
- Assign a language to text 244
- Change capitalization 245
- Scale type 246
- Formatting paragraphs 247
- Create a drop cap 248
- Remove a drop cap 248
- Placement of rules 249
- Remove a paragraph rule 250
- Create hanging punctuation 251
- Aligning text 252
- Create balanced headline text 253
- 1 Do one of the following: 254
- Open the Tabs dialog box 255
- Set tabs 256
- Move a tab setting 257
- Delete a tab setting 257
- Add tab leaders 258
- Insert right indent tabs 258
- Set indents 259
- Reset indents 260
- Create a hanging indent 260
- Use Indent To Here 261
- Bullets and numbering 262
- Change the bullet character 264
- Cooking Instructions 264
- Add a bullet character 265
- Remove a bullet character 265
- Define a list 266
- Edit a defined list 267
- Delete a defined list 267
- Create multi-level lists 268
- Composition methods 271
- Set composition preferences 272
- Adjust hyphenation manually 272
- Prevent text from breaking 273
- Create a nonbreaking hyphen 273
- Create a nonbreaking space 274
- Create a table from scratch 276
- Embed a table within a table 277
- Add text to a table 278
- Add graphics to a table 278
- Add table headers and footers 278
- Remove header or footer rows 279
- Select cells 280
- Select entire columns or rows 280
- Select the entire table 280
- Insert a row 281
- Insert a column 281
- Navigate within a table 282
- Move within a table using Tab 283
- Combine tables 284
- Formatting tables 285
- Resize columns and rows 286
- Resize the entire table 286
- Break tables across frames 287
- Add text before a table 287
- Format text within a table 287
- Insert tabs into a table cell 288
- Rotate text in a cell 288
- Change cell inset spacing 288
- Merge cells 289
- Unmerge cells 289
- Split cells 289
- Clip an image in a cell 289
- Table strokes and fills 290
- Add a fill to cells 291
- Add a gradient to cells 291
- Add diagonal lines to a cell 292
- Table stroke and fill options 292
- Table and cell styles 293
- Define table and cell styles 295
- Apply table and cell styles 296
- Edit table and cell styles 296
- Delete table and cell styles 297
- Clear table or cell overrides 298
- Creating book files 299
- Save a book file 300
- Close a book file 300
- Remove book documents 300
- Replace book documents 300
- Select items to synchronize 301
- Synchronizing master pages 302
- Print or output a book file 304
- Creating a table of contents 305
- Generate a table of contents 306
- Create a TOC style 307
- Contents 308
- Update a table of contents 310
- Editing a table of contents 310
- Creating an index 311
- Index panel overview 312
- Add topics to the topics list 313
- Edit an index topic 314
- Add an index entry 314
- Edit an index entry 317
- Index formatting options 319
- Index with nested entries 320
- Sort order of Chinese indexes 322
- Delete index markers 323
- Capitalize index entries 323
- View markers 324
- Select markers 324
- Chapter 11: Drawing 325
- Draw basic lines and shapes 328
- Draw a placeholder shape 328
- Specify polygon settings 328
- Drawing with the Pencil tool 329
- Drawing with the Pen tool 331
- Draw curves with the Pen tool 332
- Finish drawing a path 334
- Select anchor points 336
- Select path segments 336
- Copy a path 336
- Move straight segments 337
- Delete a segment 337
- Extend an open path 338
- Connect two open paths 338
- Add or delete anchor points 339
- Split a path 341
- Smooth out paths 341
- Set Position tool options 343
- Stroke panel options 344
- Add start and end shapes 345
- Define custom stroke styles 346
- Save a custom stroke style 347
- To load a custom stroke style 347
- Apply corner effects 348
- Create a compound path 349
- Break up a compound path 350
- Create compound shapes 351
- Create a compound shape 352
- Chapter 12: Graphics 354
- About bitmap images 355
- Importing PDF pages 359
- TIFF (.tif) files 360
- JPEG (.jpg) files 361
- Bitmap (.bmp) files 361
- Macintosh PICT (.pict) files 362
- PCX (.pcx) files 362
- Scitex CT (.sct) files 363
- Import options for graphics 364
- Bitmap import options 365
- Place multiple graphics 368
- Set layer visibility 369
- Copy and paste graphics 371
- Drag and drop graphics 371
- Display performance options 373
- Managing graphics links 374
- Graphics 375
- Use the Links panel 376
- Work with Links panel columns 376
- Display link information 376
- Embed a linked file 377
- Unembed a linked file 377
- Update modified links 378
- Restore missing links 378
- Find missing links 379
- Relink to a different folder 379
- Copy the link pathname 380
- Create snippets 381
- Add snippets to a document 381
- Choose how to place snippets 382
- Create an object library 383
- Open an existing library 383
- Close a library 383
- Delete a library 383
- Manage library objects 384
- ❖ Do any of the following: 385
- Selecting objects 386
- Select a bounding box 387
- Select text inside a frame 388
- Select multiple objects 389
- Unable to select objects 389
- Selecting nested objects 390
- Selection options 391
- Display the Transform panel 392
- ❖ Do one of the following: 393
- Frames and objects 395
- Transform objects 396
- Rotate objects 398
- Move objects 399
- Scaling vs. resizing objects 401
- Resize objects 402
- Scale objects 403
- Reset scaling value to 100% 405
- Shear an object 406
- Repeat transformations 407
- Clear transformations 407
- Align panel overview 408
- Align or distribute objects 408
- 4 Do one of the following: 409
- Group or ungroup objects 411
- Lock or unlock objects 411
- Duplicate objects 412
- Create nonprinting objects 412
- Paste an object into a frame 413
- Remove a frame’s content 413
- Fit an object to its frame 414
- Set frame fitting options 415
- Crop or mask objects 417
- Clipping paths 418
- Clipping path options 419
- Adding transparency effects 422
- Display Effects panel options 423
- Edit a transparency effect 424
- Copy transparency effects 424
- Transparency effects 425
- Drop Shadow 426
- Inner Shadow 427
- Outer Glow 427
- Inner Glow 427
- Bevel and Emboss 427
- Basic Feather 428
- Directional Feather 428
- Gradient Feather 428
- Use Global Light 429
- Set the opacity of an object 429
- Blending mode options 431
- Isolate blending modes 433
- About flattening 434
- 2 Do one of the following: 435
- Flatten an individual spread 436
- Highlight (preview) options 437
- Chapter 15: Color 443
- About process colors 444
- Applying color 445
- Apply the last used color 446
- Remove fill or stroke color 447
- Edit the fill or stroke color 448
- Swatch types 450
- Customize swatch display 451
- Create a new color swatch 451
- Manage swatches 452
- Duplicate a swatch 453
- Edit a swatch 453
- Control swatch names 453
- Delete individual swatches 454
- Delete all unused swatches 454
- Merge swatches 454
- Import swatches 455
- About the Kuler panel 457
- Browse themes 457
- Working with themes 458
- About tints 459
- Create and edit tints 459
- Create an unnamed tint 460
- Create a gradient swatch 461
- Modify gradients 462
- Applying gradients to text 464
- Create a mixed ink swatch 465
- Create a mixed ink group 466
- Edit mixed ink swatches 466
- Delete mixed ink groups 467
- Chapter 16: Color management 469
- Do you need color management? 470
- Keeping colors consistent 471
- Set up color management 473
- Using a safe CMYK workflow 475
- Proofing colors 477
- Soft-proof presets 478
- Custom soft-proof options 478
- Soft-proof colors (Acrobat) 480
- Working with color profiles 482
- Install a color profile 484
- Embed a color profile 485
- Color settings 487
- Working space options 488
- Color conversion options 490
- About rendering intents 491
- Chapter 17: Trapping color 492
- About automatic trapping 493
- Trapping text 494
- Trap a document or book 495
- View trap preset settings 496
- Identify unused trap presets 496
- Duplicate a trap preset 497
- Delete a trap preset 497
- Trap widths 498
- Trap appearance 499
- Trap thresholds 499
- Trapping imported graphics 500
- About trapping black 501
- Adjust the trapping sequence 503
- Chapter 18: PDF 504
- Export a book to PDF 506
- Reducing the size of PDFs 506
- Load PDF presets 508
- Adobe PDF options 509
- About PDF/X standards 510
- PDF compatibility levels 510
- General options for PDFs 511
- Adding security to PDF files 516
- Security options for PDFs 516
- Structuring PDFs 520
- Tag page items automatically 523
- Tag page items manually 524
- Chapter 19: Dynamic documents 526
- SWF export 527
- XFL export 529
- Flash export issues 530
- Dynamic PDF documents 531
- Bookmarks 532
- Rename a bookmark 533
- Delete a bookmark 533
- Hyperlinks 534
- Open the Hyperlinks panel 535
- Create a hyperlink to a file 536
- Create a hyperlink to a page 536
- Hyperlink appearance options 538
- Edit hyperlinks 538
- Delete hyperlinks 539
- Rename a hyperlink source 539
- Reset or update hyperlinks 539
- Cross-references 540
- Using cross-reference formats 541
- Dynamic documents 544
- Update cross-references 545
- Relink cross-references 545
- Edit cross-references 546
- Delete cross-references 546
- Add a movie or a sound file 547
- Adding SWF files in InDesign 548
- Movie options 548
- Sound options 549
- Poster options 549
- Page transitions 551
- Clear transitions 552
- Create a button 553
- Convert a button to an object 554
- Add actions to buttons 555
- Event types 556
- Action types 556
- Edit or delete button actions 556
- Create jumps to text anchors 557
- Delete and disable states 558
- Create button hot spots 559
- Hiding and printing buttons 560
- Chapter 20: XML 561
- XML tools 562
- About DTD files 563
- XML rule sets 563
- Importing XML 564
- About merging 566
- Import and append XML data 566
- Lay out XML manually 567
- Map XML tags to styles 567
- About automatic layout 568
- Working with repeating data 569
- Create a placeholder frame 570
- Create a placeholder table 571
- Create placeholder text 572
- Import and merge XML 573
- XML Import options 574
- Create an XML tag 575
- Change tag name or color 576
- Tag frames manually 577
- Tag text in tables 578
- Untag an item 579
- Retag items 579
- Structuring documents for XML 580
- Use the Structure pane 581
- Structure pane icons 581
- Rearrange structured elements 582
- Insert a parent element 583
- Work with attributes 583
- Add an attribute 584
- Edit or delete an attribute 584
- Edit href attributes 585
- Add a comment 586
- Add a processing instruction 586
- Load a DTD file 587
- View a DTD file 587
- Delete a DTD file 588
- Validate XML structure 588
- Save tags only as XML 590
- Edit an exported XML file 590
- Chapter 21: Printing 591
- Page printing options 592
- Options for printing objects 593
- Specifying pages to print 594
- Specify a custom paper size 596
- Print as bitmap 597
- Preview documents 598
- About printer drivers 599
- Select a PPD file 600
- Create print presets 600
- Apply print presets 600
- Edit print presets 601
- Delete print presets 601
- Marks and Bleed options 602
- Print thumbnails 603
- Printing oversized documents 603
- Tile a document 603
- Tile a document automatically 604
- Tile a document manually 604
- Scale a document manually 605
- PostScript printing options 606
- Options for omitting graphics 606
- Managing color 607
- Print a hard proof 609
- Open the Preflight panel 611
- Define a preflight profile 612
- Embed and unembed profiles 612
- Export and load profiles 612
- Delete a profile 612
- Resolve errors 613
- Select a different profile 613
- Set Preflight options 614
- Save error report 614
- Package files 615
- Correct font errors 616
- Repair links and images 617
- Export pages in EPS format 620
- EPS export options 621
- Booklet types 622
- Printing 624
- Understanding creep 625
- 2 Do any of the following: 626
- Chapter 22: Color separations 627
- Outputting spot colors 628
- Printing a composite 629
- Preview color separations 630
- Preview separation plates 631
- Preview ink coverage 631
- Return to normal view 632
- Overprinting page items 633
- Overprint a stroke or fill 634
- Overprint a paragraph rule 634
- Open the Ink Manager 636
- Specify emulsion 639
- Specify the image exposure 639
- Proofing color separations 640
- Producing in-RIP separations 640
- Print or save separations 640
- Chapter 23: Automation 642
- Open the Scripts panel 643
- Open the Script Label panel 643
- Plug-ins 644
- Data merge 645
- Basic steps for merging data 646
- About data source files 647
- <<Company Name>> 648
- <<Address>> 648
- <<Photos>> 648
- Insert data fields 649
- Switching preview on or off 651
- Edit data field placeholders 651
- Set content placement options 651
- Merge records 652
- Merging to a PDF file 653
- InCopy and InDesign 655
- Managed files 658
- Local server workflow 659
- E-mail package workflow 660
- Workflow icons 661
- Sharing content 662
- Assignment files 663
- 2 Do either of the following: 666
- Assignment packages 667
- Cancel a package 668
- Update a package 668
- Open a package (InCopy) 669
- Check out content (InDesign) 670
- Check out content (InCopy) 670
- Update content 672
- Update the InDesign layout 673
- Check in content 674
- Save changes (InDesign) 674
- Adjusting your workflow 675
- Delete assignments (InDesign) 676
- Correct mistakes 676
- Add editorial notes 678
- Use Notes mode 678
- Manage notes 679
- Edit Notes preferences 679
- PageMaker menu commands 680
- PageMaker Edit menu commands 681
- PageMaker Type menu commands 682
- PageMaker View menu commands 684
- Default keyboard shortcuts 687
- Keys for transforming objects 689
- Keys for tables 690
- Keys for working with type 691
- Keys for working with XML 695
- Keys for indexing 695
- Keys for panels 695
- Keys for the Control panel 696
- Keys for the Tabs panel 698
- Keys for the Layers panel 698
- Keys for the Pages panel 698
- Keys for the Color panel 699
- Keys for the Swatches panel 699
- Keys for the Transform panel 700
- See SWOP standards 713
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