Adobe Acrobat 9 PRO Extended Bedienungsanleitung

USING ADOBEACROBAT 9 PRO EXTENDED®®

4USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Adobe downloadsVisit www.adobe.com/go/downloads to find free updates, tryouts, and o

94USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Copy the URL of a web linkUse this procedure to copy the path for a web link to the c

95USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011HTML Conversion SettingsThis dialog box opens when you select HTML on the General tab

96USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Create a Presenter PDFTo create a PDF in which all of the content and files run exact

97USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Manage the conversion queueDistiller lets you queue PostScript files that you create

98USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Ask For PDF File Destination Lets you specify the name and location for files when u

99USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Important: You can’t set up watched folders as a network service for other users. Eve

100USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/20112 Choose a preset from the Default Settings (or Conversion Settings) menu.Adobe PDF

101USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Press Quality Creates PDF files for high-quality print production (for example, for

102USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Note: In Windows, you can switch to a different preset from within the Adobe PDF Set

103USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011General panel optionsUse this panel to select a version of Acrobat for file compatib

5USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Convert documents from new versions of Lotus Notes and AutoCAD Acrobat now supports

104USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Downsample (Off) Reduces image resolutions that exceed the For Images Above value t

105USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Never Embed Move fonts that you do not want to embed to this list. If necessary, ch

106USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Acrobat shares four rendering intents (Perceptual, Saturation, Relative Colorimetric

107USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Advanced panel options The Advanced options specify which Document Structuring Conve

108USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Note: Distiller processes prologue and epilogue files only if both files are present

109USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Set TrimBox To MediaBox With Offsets Computes values for the trim box based on the

110USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Share custom PDF settingsYou can save and reuse your own Adobe PDF preset definition

111USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Compressing and downsampling imagesWhen converting PostScript files to PDF, you can

112USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Suitable compression methods for different art typesA. ZIP B. JPEG C. CCITT D. Ru

113USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011FontsFont embedding and substitutionA font can be embedded only if it contains a set

6USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Include Flash content in PDFs Add Flash® videos and animations to your PDF document

114USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011• /Users/[user name]/Library/Fonts• /Library/Fonts• /System/Library/FontsThe Acrobat

115Last updated 9/30/2011Chapter 4: PDF Portfolios and combined PDFsIn Adobe® Acrobat® 9 Pro Extended, you can easily create complex Adobe PDFs that i

116USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011do not change the original files from which you created the PDF P

117USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011PDF Portfolio work areaA. PDF Portfolio toolbar B. Component fol

118USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011View file detailsWhen you open a PDF Portfolio, the component fil

119USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011Open, edit, and save component filesYou can open, edit, and save

120USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011Choose a layoutPDF Portfolio layout options enable you to present

121USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011Remove files and folders from a PDF Portfolio❖ Select one or more

122USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011Secure Portfolio With Password Adds document security to a PDF P

123USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/20114 As needed, do any of the following in the list of files:• To re

7USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Getting started tutorialsThe step-by-step tutorials in this section help you get sta

124USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/20112 Open the PDF that you want to serve as the basis of the combine

125USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/20113 Type the text in any of the header and footer text boxes. To in

126USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/20112 Choose Document > Header & Footer > Add, and then cli

127USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/20116 Click Insert Bates Number. Then enter the following:• In Number

128USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011Before and after adding a backgroundAdd, replace, or edit a backg

129USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/20112 In the dialog box, click Add Files, choose Add Files, and then

130USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011Before and after adding a watermark Add or replace a watermark, w

131USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/20116 (Optional) Click Appearance Options and specify the following o

132USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011Cropping does not reduce file size because information is merely

133USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011BleedBox Defines the clipping path when the page is printed prof

8USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011In the PDFMaker Settings area of the Acrobat PDFMaker dialog box, choose the appropr

134USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/20113 In the Extract Pages dialog box, do one or more of the followin

135USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011More Help topics “Insert one PDF into another” on page 123“About

136USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011Delete pages, using the Delete commandNote: You cannot undo the D

137USING ACROBAT 9 PRO EXTENDEDPDF Portfolios and combined PDFsLast updated 9/30/2011Renumber pagesThe page numbers on the document pages do not alway

138Last updated 9/30/2011Chapter 5: Saving and exporting PDFsYou can save your changes to an Adobe® PDF or PDF Portfolio in the original PDF or in a c

139USING ACROBAT 9 PRO EXTENDEDSaving and exporting PDFsLast updated 9/30/2011About the Autosave featureThe Autosave feature guards against losing you

140USING ACROBAT 9 PRO EXTENDEDSaving and exporting PDFsLast updated 9/30/2011Note: Reducing the file size of a digitally signed document removes the

141USING ACROBAT 9 PRO EXTENDEDSaving and exporting PDFsLast updated 9/30/2011Export multiple PDFsNote: When you export multiple PDFs, conversion sett

142USING ACROBAT 9 PRO EXTENDEDSaving and exporting PDFsLast updated 9/30/2011HTML or XML optionsWhen you export a PDF file to HTML or XML format, any

143USING ACROBAT 9 PRO EXTENDEDSaving and exporting PDFsLast updated 9/30/2011RGB/CMYK/Grayscale Specifies the type of color management to be applied

9USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011You can also convert web pages to PDF directly using Internet Explorer. To convert,

144USING ACROBAT 9 PRO EXTENDEDSaving and exporting PDFsLast updated 9/30/2011Note: Higher resolutions, such as 2400 ppi, are suitable only for small

145USING ACROBAT 9 PRO EXTENDEDSaving and exporting PDFsLast updated 9/30/2011Note: You can export raster images, but not vector objects.1 Choose Adva

146USING ACROBAT 9 PRO EXTENDEDSaving and exporting PDFsLast updated 9/30/2011Select all the text on a page1 Choose View > Page Display > Single

147USING ACROBAT 9 PRO EXTENDEDSaving and exporting PDFsLast updated 9/30/2011If you cannot select an image because of overlapping text, open the Pref

148Last updated 9/30/2011Chapter 6: CollaborationYou can conduct reviews for many types of content by distributing an Adobe® PDF version of the source

149USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Note: Buzzword is not available in all languages.1 Choose File > Collaborate >

150USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/20113 While participating in a Collaborate Live session, do any of the following as need

151USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Copy Me When I Send An Email Invitation Using Acrobat.com When selected, sends you

152USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Note: Acrobat 9 is required to initiate shared reviews on Acrobat.com. Acrobat 9 or

153USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Internal serverYou can use your own internal server location if your recipients work

10USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011If you’re hosting the PDF on your own server, select the type of server and enter i

154USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011• (Mac OS) In Mail, choose Mail > Preferences, select General, and then choose t

155USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Review Deadline Click to specify a different date or no deadline. After the review

156USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/20112 If you initiated the review, the Merge Comments dialog box appears. Select one of

157USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/20114 Add comments to the PDF using tools in the Comment & Markup toolbar. To delete

158USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011To view new comments in a shared review, you must have access to Acrobat.com or be a

159USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011• In Reader, choose View > Tracker.2 In the Tracker, double-click the PDF.3 Add n

160USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Latest UpdatesThe Latest Updates panel provides a summary of the latest changes in s

161USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Save the PDF with commentsYou can save a copy of the review PDF that contains all th

162USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011More Help topics “Start a shared review” on page 154Send a messageDuring a review,

163USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011CommentingCommenting and markup tools overviewNote: In Reader, commenting tools are

11USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Note: The live collaboration feature is not available in all languages.1 Prepare th

164USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011For more information about using Acrobat commenting tools, see these resources:• Com

165USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Print Notes And Pop-ups Specifies that pop-up notes associated with comments, and i

166USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Properties toolbarA. With note icon selected B. With pop-up text selected Change a

167USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Use the Sticky Note tool to add a text message in a pop-up note.A. Comment & Mar

168USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011You can use text edit comments in a PDF to indicate where text should be edited in t

169USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/20112 Click between the words or characters where you want to insert text.3 Do any of th

170USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011You apply a stamp to a PDF in much the same way you apply a rubber stamp to a paper

171USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Move a stamp to the favorites list1 Using the Select tool or the Hand tool, select a

172USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011To specify the line width, color, and other properties before you draw, right-click

173USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Another way to add a text box is simply to paste copied text into the PDF. Text font

12USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Preparing the collaboration invitationEdit the subject and message to customize the

174USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011You can also paste a block of text by selecting and copying the text in any applicat

175USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/20113 Specify options in the Properties dialog box, and then click OK.Add comments in a

176USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011More Help topics “Copy images” on page 146Managing commentsView commentsThe Comment

177USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Show or hide commentsYou can hide or show comments based on type, reviewer (author),

178USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/20112 Choose Reply from the Options menu.3 Type your reply in the box that appears.Reply

179USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Page layout options for comment summariesA. Document and comments with connector lin

180USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Delete commentsYou cannot delete other reviewers’ comments in a shared review, nor c

181USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Comments can be imported from a PDF document. You can also import comments from a Fo

182USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011To revise a Word document using comments, you must create a tagged PDF from the Word

183USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011If the revised PDF no longer contains the original word groupings or logical structu

13USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011To discuss the document, type chat messages in the box at the bottom of the Collabo

184USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011Approval workflowsAbout approval workflowsIn Acrobat (Traditional Chinese, Simplifie

185USING ACROBAT 9 PRO EXTENDEDCollaborationLast updated 9/30/2011• To complete the approval process, click the Final Approval button in the document

186Last updated 9/30/2011Chapter 7: FormsYou can fill in forms using either Adobe® Acrobat® 9 Pro Extended or the free Adobe Reader®. You can create s

187USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Use Designer ES when you want to extend basic form capabilities in Acrobat. For example, a D

188USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Highlight Color Show Border Hover Color For Fields Displays a black outline around a form f

189USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Document message bar Displays automatically generated information about the PDF form and ca

190USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Create forms using AcrobatYou can convert an existing electronic document (for example, a Wo

191USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Enable Reader users to save form dataOrdinarily, Reader users can’t save filled-in copies of

192USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Note: If you’re creating dynamic forms, keep in mind that Reader doesn’t support some custom

193USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Copy a form fieldYou can create copies of a form field on a single page of a PDF form. You c

Last updated 9/30/2011Copyright© 2010 Adobe Systems Incorporated. All rights reserved.Using Adobe® Acrobat® 9 Pro Extended for Windows®This user guide

14USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011The Create Or Edit Form wizard creates form fields automatically.3 Evaluate the for

194USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011• To duplicate the form field on a limited range of pages, click the From button, and type t

195USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Move individual form fieldsYou can move form fields by simply dragging them. For greater pre

196USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/20112 Press Delete, or choose Edit > Delete.About barcodesBarcode fields translate a user’s

197USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Create, test, and edit barcode fields One of the ways in which you can improve a PDF form ba

198USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/20112 Fill in the form. Use sample data that represents the maximum amount of information for ea

199USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Set form field navigationIf a PDF document doesn’t have a specified tab order, the default t

200USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/20112 A series of messages might appear, depending on the conditions Acrobat detects in your for

201USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011More Help topics “Setting action buttons” on page 210Modify form field propertiesYou can ac

202USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Fill Color Opens a color picker in which you can select a color swatch for the background b

203USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011marks, poor print quality, degradation caused by fax transmission, or folds in the document.

15USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Click Show All Properties in the field name dialog box if you want to make other ch

204USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Radio buttons Create a group of radio buttons if you want the user to select only one choice

205USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Actions tab for form field propertiesActions properties specify any actions that you want to

206USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Acrobat automatically performs all assigned field calculations when you are creating and tes

207USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011TimeList includes display variations where h stands for the hour on a 12-hour clock, H stand

208USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011CustomMakes additional options available to form designers who want to write their own JavaS

209USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011A type of barcode, with the URL reference belowManage custom barcode settingsYou can save, r

210USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Redefine form field property defaultsAfter you change properties for a specific type of form

211USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/20116 Click the Actions tab. Specify options to determine what happens when the button is clicke

212USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Making buttons change appearanceA button can have a label, an icon, or both. You can change

213USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Push Specifies appearances for the Up, Down, and Rollover states of the mouse. Select an op

16USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Selecting files for a PDF PortfolioWhen you add a file to the PDF Portfolio, a copy

214USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Showing and hiding iconsA. Pointer not over button area B. Pointer enters button area C. P

215USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/20112 Double-click the button to open the Button Properties dialog box.3 Click the Actions tab,

216USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011As needed, you can open other tabs in the Button Properties dialog box and apply other types

217USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Using QuickBooks data in forms (Windows)Prepare a QuickBooks template for distributionYou ca

218USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011You can use JavaScript for advanced form customization. For example, you can add additional

219USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/20114 Repeat the previous step as many times as necessary to add more returned forms. After you

220USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Export form dataYou can save the information in a completed PDF form as a data file in anoth

221USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011More Help topics “Tracker overview” on page 159“Distribute (send) forms to recipients” on p

222USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Fill in flat formsThe Typewriter tool provides a simple solution for filling out forms witho

223USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Options for moving among form fieldsAuto-Complete forms (interactive forms only)The Auto-Com

17USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011To add a header, click Add Welcome & Header in the Edit PDF Portfolio pane, cli

224USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011• To remove some of the entries, select the entries and click Remove. (Shift-click to select

225USING ACROBAT 9 PRO EXTENDEDFormsLast updated 9/30/2011Clear unsaved form entries❖ Choose File > Revert.Sample formsPatti Sokol, of Sokol Consu

226Last updated 9/30/2011Chapter 8: SecurityYou can use passwords to restrict users from opening, printing, and editing Adobe PDFs. You can use a cert

227USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Security alerts are displayed in the following situations.Blacklisted JavaScriptAdobe use

228USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Inserting data into PDFs and forms An alert notifies you when an untrusted source attemp

229USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011• For certified PDFs, trust the signer’s certificate for privileged network operations, s

230USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Restore Default List Of Allowed And Disallowed File Attachment Types Removes saved sett

231USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Sign a documentWhen a document is sent to you that requires your signature, you can sign

232USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Choosing a security methodChoosing which type of security to useBy adding security to doc

233USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011For more information on using security features, see these resources: • Legal professiona

18USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011To add a welcome page, click Welcome Page in the Edit PDF Portfolio pane. Select a

234USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011In FIPS mode, you can open and view documents that are protected with algorithms that are

235USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/20116 To allow recipients to copy PDF content to another document, select Enable Copying Of T

236USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Changes Allowed Defines which editing actions are allowed in the PDF document.• None Pr

237USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Note: If possible, encrypt documents using certificates from third-party digital IDs. If

238USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011• For a PDF Portfolio, open the PDF Portfolio and choose View > Portfolio > Cover S

239USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011More Help topics “Encrypt a PDF with a certificate” on page 237Request a certificate fro

240USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/20116 In the Import Contact Settings dialog box, specify trust options, and click OK.Import a

241USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/20112 Select the contact, and click Details.3 Click Associate Certificate.4 Select a certific

242USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011• In Reader, choose Document > Manage Trusted Identities.2 Select a contact, and click

243USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Import directory server settings (Windows only)You import directory server settings from

19USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011SecuritySigning a document electronicallyLike a handwritten signature, a digital si

244USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Adobe LiveCycle Rights Management ESAdobe LiveCycle Rights Management ES is a server-base

245USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011• User policies are policies created and applied by individuals. If you apply the same se

246USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011More Help topics “Securing documents with certificates” on page 236“Securing documents w

247USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011For example, when you send confidential documents, including non-PDF files, you only want

248USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/20116 Type a name and description, set the validity period, and any other options. 7 Select t

249USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Remove a user security policy from a PDFYou can remove a security policy from a PDF if yo

250USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/20112 Choose Advanced > Security > Adobe LiveCycle Rights Management > Revoke Docume

251USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011More Help topics “Sharing certificates with others” on page 238“Smart cards and hardware

252USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/20116 (Optional) To use Unicode values for extended characters, select Enable Unicode Support

253USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Specify the default digital ID To avoid being prompted to select a digital ID each time y

20USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011To create an appearance, choose Edit > Preferences (Windows) or Acrobat > Pre

254USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Note: You can delete only self-signed digital IDs that you created in Acrobat.1 Do one of

255USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Removing sensitive content Preparing PDFs for distributionBefore you distribute a PDF, yo

256USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/20112 Make sure that the check boxes are selected only for the items that you want to remove

257USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Text marked for redaction (left), and redacted (right)1 Choose View > Toolbars > Re

258USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/20115 In the search results, click the plus sign (+) next to the document name to see all occ

259USING ACROBAT 9 PRO EXTENDEDSecurityLast updated 9/30/2011Auto-Size Text To Fit Redaction Region Resizes custom text to fit within the redacted ar

260Last updated 9/30/2011Chapter 9: Digital signaturesYou use a digital signature much like a handwritten signature—to approve documents. A digital si

261USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/2011Create the signature appearanceYou can set the appearance of your digital signa

262USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/2011More Help topics “Enable right-to-left languages” on page 57Set signing prefer

263USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/2011If you have a security settings file, install it and don’t use the following in

21USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Choose a signature appearance when signing a document.In the Sign Document dialog b

264USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/2011Note: Some situations require using particular digital IDs for signing. For exa

265USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/20112 If the document doesn’t have any existing signature fields, you’re prompted t

266USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/2011Sign in Preview Document modeFor best results, use the Preview Document feature

267USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/2011Certify a PDFWhen you certify a PDF, you indicate that you approve of its conte

268USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/2011Customizing signature properties using seed valuesSeed values offer additional

269USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/2011More Help topics “Validate a timestamp certificate” on page 271“Sign in Previe

270USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/20112 Choose Add Verification Information.The command is unavailable if the signatu

271USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/2011Verify signatures in the Signatures panel. Display the Signatures panel❖ Choose

272USING ACROBAT 9 PRO EXTENDEDDigital signaturesLast updated 9/30/2011View previous versions of a signed documentEach time a document is signed, a si

273Last updated 9/30/2011Chapter 10: Accessibility, tags, and reflowAccessibility features assist people with disabilities—such as mobility impairment

22Last updated 9/30/2011Chapter 2: WorkspaceAs you get acquainted with your product, make setting up your work environment a priority. The more you le

274USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011• Tools for creating accessible PDF forms Acrobat Standard provide

275USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Document languageSpecifying the document language in a PDF enables

276USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011“Making existing PDFs accessible” on page 290“Standard PDF tags”

277USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011More Help topics “Setting accessibility preferences” on page 279A

278USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011The results are displayed in the left panel, which also has helpfu

279USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Reading PDFs with reflow and accessibility featuresSetting accessi

280USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Always Show Portfolios In Platform Control When selected, shows P

281USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011• Use Reading Order In Raw Print Stream Delivers text in the orde

282USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Navigate and control the application with the keyboardYou can navi

283USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Save as accessible text for a braille printer Note: This document

23USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011More Help topics “View the PDF Portfolio work area” on page 116“Document message bar” on

284USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Reflow a tagged PDF❖ Choose View > Zoom > Reflow.If the Page

285USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/20112 Do one of the following:• Choose View > Read Out Loud > Re

286USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011These stages are presented in an order that suits most needs. Howe

287USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Tagging during conversion to PDF requires an authoring application

288USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011To produce the most accessible PDFs from web pages you create, fir

289USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Pages whose tags are out of order in the logical structure tree ca

290USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/20111. Design the form for accessibility.Forms tend to have relative

291USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011About the Add Tags ReportIf Acrobat encounters potential problems

292USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Tips for using the TouchUp Reading Order tool• Save the document (

293USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Edit Table Summary Available in the menu that appears when you ri

iiiLast updated 9/30/2011ContentsChapter 1: Getting startedActivation and registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

24USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Document message barThe document message bar appears only in certain types of PDFs. Typic

294USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Change the reading order by dragging on the page1 Select the Touch

295USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/20114 Do one of the following:• To add content to the current selectio

296USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Edit tags for figures and tablesYou can use the TouchUp Reading Or

297USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011For best results when tagging tables, use the application that you

298USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/20113 Ctrl-drag around nontext page elements—such as figures and capti

299USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/20113 In the Create Link dialog box, select the appropriate options, a

300USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011The best way to add a watermark that doesn’t interfere with screen

301USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Find Searches for unmarked (untagged) artifacts, content, comment

302USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Move a tag1 In the Tags tab, expand the Tags root to view all tags

303USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Important: This option doesn’t necessarily indicate that the PDF c

25USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Re-create preferencesRe-create the Acrobat Preferences folder (Windows)Re-create the Acro

304USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Add alternate text for an abbreviated term1 In the Tags panel, loc

305USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Check table elements1 In the Tags tab, expand the tags root to vie

306USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Block-level elements are page elements that consist of text laid o

307USING ACROBAT 9 PRO EXTENDEDAccessibility, tags, and reflowLast updated 9/30/2011Table elementsTable elements are special elements for structuring

308Last updated 9/30/2011Chapter 11: Editing PDFsIt’s a fact that Adobe® PDF is unlike other document formats, in which you can freely copy, paste, an

309USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011More Help topics “PostScript options” on page 442Create page thumbnails❖ Click the P

310USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Initially, a bookmark displays the page that was in view when the bookmark was create

311USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/20114 Choose New Bookmark from the options menu .5 Type or edit the name of the new book

312USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Create a bookmark hierarchyYou can nest a list of bookmarks to show a relationship be

313USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Add tagged bookmarksTagged bookmarks give you greater control over page content than

26USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Acrobat also has numerous context-sensitive menus. These menus appear when you right-clic

314USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Note: If the filename is too long to fit in the text box, the middle of the name is t

315USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Note: The link properties in the Create Link dialog box apply to all new links that y

316USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011DestinationsA destination is the end point of a link and is represented by text in th

317USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Don’t confuse attached comments with file attachments. A file attached as a comment a

318USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011If you selected a single attachment, you have the option to rename the file.Delete an

319USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/20113 From the Select Action menu, select the action type to occur, and then click Add. Y

320USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Read An Article Follows an article thread in the active document or in another PDF d

321USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011You can also use JavaScript with PDF forms and batch sequences. The most common uses

322USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011ArticlesAbout articlesMany traditional print documents, such as magazines and newspap

323USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011View and edit an articleUse the Article tool to create, display, and make changes to

27USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Note: If several PDFs are open, you can customize the toolbars for each PDF independently

324USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011An example of resizing an article boxEdit article properties1 Using the Article tool,

325USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011• When editing a batch sequence, click Output Options. Then in the Output Options dia

326USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Images panelThe Images panel of the PDF Optimizer lets you set options for color, gra

327USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Fonts panelTo ensure an exact match to the source document, it’s a good idea to embed

328USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Discard Embedded Print Settings Removes embedded print settings, such as page scalin

329USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Editing text and objectsChoosing a toolA common misconception about PDF documents is

330USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011You can edit text on rotated lines in the same way as on horizontal lines, and you ca

331USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Replace custom fonts (A) with local fonts (B).4 In the Font Size menu, select a size

332USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/20112 Ctrl-click where you want to add text. 3 In the New Font dialog box, select the fon

333USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Insert special charactersYou can insert certain special characters (line breaks, soft

28USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Lock or unlock the toolbar areaLocking the toolbars prevents any rearrangement of the too

334USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/20112 Right-click the page and choose Place Image.3 Choose one of the following file form

335USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Move an object 1 Click the object with the TouchUp Object tool , the Select Object t

336USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Start an image editor using the TouchUp Object toolBy default, the TouchUp Object too

337USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Use the Full Screen button (circled) to view and navigate PDFs as a slide show.Define

338USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011• Set Open To Page to the page on which you want to start the presentation.4 Select O

339USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011• In the Pages panel, select the page thumbnails you want to apply transitions to, an

340USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011• Adding multimedia to accessible PDFs: www.accessiblecontent.com/online/v1n2/index.p

341USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011If you selected Create Legacy Media in step 4, follow the next set of instructions fo

342USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Advanced multimedia optionsTo view advanced multimedia options when you insert video,

343USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Controls tab Use to set up which play back controls (skins) are available.• Skin Se

29USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Show or hide the navigation paneThe navigation pane is an area of the work space that can

344USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011More Help topics “Commenting and markup tools overview” on page 163“View comments” o

345USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Rendition settingsThe Rendition Settings dialog box appears when you click Edit Rendi

346USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011• Player List Click Add to specify a player and the settings that are required, pref

347USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/20118 Click the Actions tab to define new actions for the various mouse movements, and th

348USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011The Advanced area shows the PDF version, the page size, number of pages, whether the

349USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011To change the name of a custom property, delete the property and create a new custom

350USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011• To save the metadata as a template, choose Save Metadata Template from the dialog b

351USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/20112 Double-click an object on the page to show its metadata. 3 From the options menu ,

352USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Layers panelA. Eye icon indicates a displayed layer B. Locked layer C. Hidden layer

353USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Note: The settings in the Layer Properties dialog box take effect only if Allow Layer

30USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011• Choose View > Navigation Panels > [panel name].Dock or float navigation panels• T

354USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/20113 Select the new bookmark, and choose Properties from the options menu .4 In the Boo

355USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Merge or flatten layersMerged layers acquire the properties of the layer into which t

356USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011You can use the batch sequences provided or define your own. Batch sequences that you

357USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Set Security To No Changes Limits access to a PDF by setting up passwords and restri

358USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/2011Expanding the command display in the Edit Sequence dialog boxMake a batch sequence in

359USING ACROBAT 9 PRO EXTENDEDEditing PDFsLast updated 9/30/20114 In the Batch Edit Sequence dialog box, click Select Commands. 5 Select a command on

360Last updated 9/30/2011Chapter 12: Searching and indexingYou have lots of control and lots of possibilities for running effective and efficient sear

361USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011Display the Find toolbar❖ By default, the Find toolbar is already open. If

362USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011• In the Search window, type the search text.3 In the Search window, select

363USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011Sort instances in the search results❖ Select an option from the Sort By men

31USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Open a PDF from the desktop or within another application❖ Do one of the following:• To o

364USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011Use These Additional Criteria (text options) Includes the basic search opt

365USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011( ) Use parentheses to specify the order of evaluation of terms. For examp

366USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011Maximum Number Of Documents Returned In Results Limits the search results

367USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011Preparing PDFs for indexingBegin by creating a folder to contain the PDFs y

368USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011If you already have specialized training in Adobe PDF, you can define custo

369USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011Indexing Options dialog boxDo Not Include Numbers Select this option to ex

370USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011If a catalog has an especially large number of documents, consider includin

371USING ACROBAT 9 PRO EXTENDEDSearching and indexingLast updated 9/30/2011Moving collections and their indexesYou can develop and test an indexed doc

372Last updated 9/30/2011Chapter 13: 3D models and geospatial PDFsCreate Adobe® PDFs from supported 3D and CAD file formats and from geospatially enab

373USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011• Video on creating PDFs from 3D content: www.adobe.com/designcenter

32USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011• Choose View > Go To > [location].• Choose View > Go To > Page, type the pag

374USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/20114 To replace the fonts used in PMI, click Fonts, select Always Subst

375USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011For more information on supported 2D and 3D file formats, see these

376USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011PRC format settings in Acrobat 3D Conversion dialog box3D conversion

377USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011General tabThese settings determine how the imported 3D model is pre

378USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Fonts Click fonts to set up substitute fonts for the fonts in the o

379USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Customize a conversion preset for a 3D file typeYou can create your

380USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011More Help topics “Create PDFs by printing to file” on page 70Captur

381USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/20113 Click the Settings button, click the OpenGL tab, and set the captu

382USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Change 3D Capture preferencesAfter you capture a 3D model, the defau

383USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011After you place a 3D file, you can adjust the area or canvas in whic

33USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Use page thumbnails to jump to specific pagesPage thumbnails provide miniature previews o

384USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011perspective projection offers a more realistic scene in which object

385USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Inserting 3D models in Word, Excel, and PowerPoint filesInsert 3D mo

386USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Hide, isolate, and show individual parts1 Select the part you want t

387USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Selected 3D objectA. Model Tree B. 3D toolbar C. 3D object 3D too

388USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Note: The Walk tool is available when you select the Preferences set

389USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Model rendering modesA. Solid B. Transparent Bounding Box C. Trans

390USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011• Add animations.• Create exploded views and bills of material.• Exp

391USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Model Tree overviewThe Model Tree appears in the navigation pane on

392USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011The author of the PDF can set up a 3D model in the conversion settin

393USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011• Select the Home View button. Zoom To Part Changes the center focu

ivUSING ACROBAT 9 PRO EXTENDEDContentsLast updated 9/30/2011Chapter 6: CollaborationFile sharing and real-time collaboration . . . . . . . . . . . .

34USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Note: Unless a link was created in Acrobat using the Link tool, you must have the Create

394USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/20113 To view PMI in the 3D object, do one of the following:• Select a v

395USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Cross-section propertiesChanges you make here are applied immediatel

396USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/20113D measurement display1 Click a 3D model in a PDF to enable it.2 Cli

397USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/20113D Radial Dimension Measures the radius at the location clicked.3

398USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/20113D Snap Settings Turns on snap and specifies whether points, arcs,

399USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Set 3D viewsThe default view of a 3D model lets you quickly revert t

400USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/20112 In the Properties dialog box, click the Actions tab.3 From the Sel

401USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Always Render 3D PMI Using Z-buffer—The rendering of the PMI always

402USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011When the view of a 3D object is changed, any comment associated with

403USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Note: If you delete one of these automatically generated commenting

35USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/20113 Select View > Full Screen Mode.The Full Screen navigation bar contains Previous Page

404USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Exporting geometry from 3D modelsExport geometry Reuse geometry in o

405USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011IGES SettingsIGES files are saved as version 5.1 and support solid e

406USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011For more information on how to work with JavaScript, see the Adobe w

407USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Create geospatial PDFs You can create a geospatial PDF in one of the

408USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Input latitude and longitude values of the map borders.The coordinat

409USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/20114 If the PDF includes more than one map, click the Next or Previous

410USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Copy location coordinates to the clipboard for use with a web mappin

411USING ACROBAT 9 PRO EXTENDED3D models and geospatial PDFsLast updated 9/30/2011Geospatial data can be exported by using either the Comments menu or

412Last updated 9/30/2011Chapter 14: Color managementUnderstanding color managementWhy colors sometimes don’t matchNo device in a publishing system i

413USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Because no single color-translation method is ideal for all types of graphics, a

36USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Connection Speed Choose a connection speed from the menu. This setting is also used by t

414USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011• Remove colorful background patterns on your monitor desktop. Busy or bright pat

415USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Basic steps for producing consistent color1. Consult with your production partn

416USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011If color settings are not synchronized, a warning message appears at the top of t

417USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/20113 Choose an option for Printing/Exporting:Output All Blacks Accurately When prin

418USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Using a safe CMYK workflowA safe CMYK workflow ensures that CMYK color numbers ar

419USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011More Help topics “Convert document colors to another profile” on page 428“Conver

420USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Color-managing HTML documents for online viewingMany web browsers do not support

421USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Soft-proof presetsWorking CMYK Creates a soft proof of colors using the current

422USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/20113 Choose a soft-proof option:Simulate Black Ink Simulates the dark gray you real

423USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Obtaining custom profiles for desktop printersIf the output profiles that come wi

37USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/20114 Select the Document Description that best describes the documents you are comparing, an

424USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Working with color profilesAbout color profilesPrecise, consistent color manageme

425USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Managing color with profilesA. Profiles describe the color spaces of the input de

426USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Calibrate and profile your monitorWhen you calibrate your monitor, you are adjust

427USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/20112 Select the option for embedding ICC profiles. The exact name and location of th

428USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Assign Current Working Space [working space] Assigns the working space profile t

429USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Color settingsCustomize color settingsFor most color-managed workflows, it is bes

430USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011sRGB is recommended when you prepare images for the web, because it defines the c

431USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011• Adjust the document or imported color data. For example, when opening a documen

432USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Color conversion optionsColor conversion options let you control how the applicat

433USING ACROBAT 9 PRO EXTENDEDColor managementLast updated 9/30/2011Absolute Colorimetric Leaves colors that fall inside the destination gamut uncha

38USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Remember Files In Organizer History For Specifies how long PDF files remain in the Histo

434Last updated 9/30/2011Chapter 15: PrintingWhether you send a quick draft to an inkjet or laser printer, provide a multicolored document to an outsi

435USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011Current View/Selected Graphic Prints the page area (including text, comments, and so on)

436USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011Page Order Defines how the pages are ordered on paper during N-up printing. Horizontal p

437USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011Note: To work with layers in Acrobat, convert the source document to PDF using a preset t

438USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011Print Page Range Prepopulates the Pages box in the Print Range section of the Print dial

439USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/20114 Choose additional page handling options. The Preview image changes as you specify optio

440USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011To rename a file or change the order of files within a PDF portfolio, use the File Detail

441USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011You can also increase the scale of a standard-sized document and print it on multiple pag

442USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/20112 If a custom printer settings file exists with the settings you want, choose it from the

443USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011Emit CIDFontType2 As CIDFontType2 (PS Version 2015 And Greater) Preserves hinting inform

39USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Full Screen AppearanceBackground Color Specifies the window’s background color in Full S

444USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011Note: Some fonts cannot be downloaded to a printer, either because the font is a bitmap o

445USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011Line screens A. 65 lpi: Coarse screen for printing newsletters and grocery coupons B. 85

446USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011Emulsion options A. Positive image B. Negative C. Negative with emulsion side down Imp

447USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011Printer marksA. Trim marks B. Registration marks C. Page information D. Color bars E.

448USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011• Printer Color Management Sends the document’s color data along with the document prof

449USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011About composite printing When you print a color PDF, all of the colors used in the file p

450USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011If you are using a print service provider to produce separations, you’ll want to work clo

451USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011• Preview separations and transparency flattening results. See “Preview color separations

452USING ACROBAT 9 PRO EXTENDEDPrintingLast updated 9/30/2011More Help topics “Adobe In-RIP trapping” on page 455Saving separations as PostScriptDepe

453Last updated 9/30/2011Chapter 16: Print production toolsWhether you’re a designer working on a creative piece or a print service provider preparing

40USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Application StartupShow Splash Screen Determines whether the application startup screen

454USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011JDF Job Definitions Allows you to create custom job definitions that can b

455USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Adobe In-RIP trappingAcrobat can automatically trap color documents with th

456USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011More Help topics “Adjusting ink neutral density values” on page 460“Custom

457USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Trap assignments list presets you have applied to various pages; trap assig

458USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011In InDesign, the value you set for Black Color determines the value for a s

459USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Black Color Indicates the minimum amount of black ink required before the

460USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011The Black Color setting is useful when you must compensate for extreme dot

461USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Other spot inks Some spot colors, such as turquoise or neon orange, are si

462USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Previewing outputOutput Preview dialog box overviewThe Output Preview dialo

463USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011For a video on previewing output, see www.adobe.com/go/lrvid4083_a9.More He

41USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Page Content And InformationShow Large Images Displays large images. If your system is s

464USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011• To hide one or more separations, deselect the box to the left of each sep

465USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011By default, when you print opaque, overlapping colors, the top color knocks

466USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Convert Colors dialog box overviewIf you output your PDF to a high-end devi

467USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011• Objects set in spot colors can be preserved, converted, or mapped (aliase

468USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/20119 Select a conversion option if applicable:Preserve Black Preserves the co

469USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Note: InDesign and Acrobat share the same Ink Manager technology. However,

470USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Create an ink alias for a spot colorYou can map a spot color to a different

471USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011You can switch between boxes without losing the margins you set for each. A

472USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Adjust hairline widths using increment arrows. Shift-click arrows to change

473USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Overlapping art is divided when flattened.For more information, search for

42USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Multimedia preferencesTwo types of PDF files require you to set multimedia preferences:•

474USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Flattener Preview dialog box displays a preview of current PDF page using p

475USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Note: (Illustrator) If the flattening settings aren’t visible, select Show

476USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011All Rasterized Regions (InDesign only) Highlights objects and intersection

477USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011Note: Some print drivers process raster and vector art differently, sometim

478USING ACROBAT 9 PRO EXTENDEDPrint production toolsLast updated 9/30/2011(Windows Vista™) \Users\[current user]\AppData\Roaming\Adobe\Acrobat\9.0\P

479Last updated 9/30/2011Chapter 17: PreflightTo verify that your Adobe® PDF contains only the features, fonts, and formatting that you’ve specified,

480USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Preflight dialog boxA. Views B. Preflight profiles, checks, or fixes C. Display Settin

481USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011For videos on preflight inspections, see these resources: • Preflighting for creative pr

482USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Output Condition A description of the intended printing condition of the job, including

483USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Preflight dialog box with problem objectsThe icons at the top of the Preflight dialog bo

43USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011• Never Prevents the player from being used.• Prompt Asks the user whether the player

484USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Problem object on the PDF pageMore Help topics “Preflight preferences” on page 481“Run

485USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011View resources and general informationThe Overview section of the Preflight dialog box l

486USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/20113 If an informational dialog box appears, click OK.4 Save the file and close the Preflig

487USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011layers of mismatches or found objects according to the criteria used in the profile itse

488USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011structures used for storing the metadata using namespaces and properties. This advanced

489USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011BT/ET Arranges content streams by text blocks, which are enclosed by BT and ET operat

490USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011To help you determine what document properties the preflight profile analyzes, you can r

491USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Preflight Edit Profile dialog boxA. Profile B. Predefined set of checks C. More option

492USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Duplicate a profile1 In the Profiles panel of the Preflight dialog box, click the Select

493USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Lock, unlock, and password-protect profilesYou can prevent unauthorized changes to prefl

vUSING ACROBAT 9 PRO EXTENDEDContentsLast updated 9/30/2011Converted web pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

44USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011• The Pan & Zoom Window tool adjusts the magnification and position of the view area

494USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/20114 Change any of the following settings:• Enter a new name for the profile, and describe

495USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011A profile summary is a PDF file.Additional checksAbout additional checks and propertiesT

496USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Font Describes all aspects of a font in which text is rendered. Note that text size is

497USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Document Info Lists all the standard entries that can also be accessed by the Document

498USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Custom checksA. Search B. Description C. Alerts D. Create New Check And Include in Cu

499USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011• To add a check to the profile, select the check in the right panel, click the left-fac

500USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Duplicate a single check1 In the Profiles panel of the Preflight dialog box, click the S

501USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/20112 Expand the category with the profile you want, and then expand the profile.3 If necess

502USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/20115 Select a fixup from the column on the right and click the left-facing arrow to move th

503USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Create a fixup for a profile1 In the Profiles panel of the Preflight dialog box, click t

45USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Change the magnification with the Loupe tool1 Choose Tools > Select & Zoom> Lou

504USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011PDF/X-, PDF/A-, and PDF/E-compliant filesAbout PDF/X, PDF/E, and PDF/A standardsPDF/X, P

505USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/20115 To apply corrections during the conversion, select the Apply Corrections option. Click

506USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011More Help topics “Processing in batches” on page 355“Create a results report” on page

507USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Output intentsAbout output intents in PDFsAn output intent describes the final destinati

508USING ACROBAT 9 PRO EXTENDEDPreflightLast updated 9/30/2011Export an ICC profile from an output intent1 On the Output Intents tab of Preflight Pref

509Last updated 9/30/2011Chapter 18: Job Definition FormatYou can create custom product definitions and save them as Job Definition Format (JDF) files

510USING ACROBAT 9 PRO EXTENDEDJob Definition FormatLast updated 9/30/2011View JDF job definitionsA JDF job definition in Acrobat contains references

511USING ACROBAT 9 PRO EXTENDEDJob Definition FormatLast updated 9/30/2011Note: The default is 1.4. This option is not available if Based On The Job D

512USING ACROBAT 9 PRO EXTENDEDJob Definition FormatLast updated 9/30/2011Preflight Profile Uses the criteria in the selected preflight profile to va

513USING ACROBAT 9 PRO EXTENDEDJob Definition FormatLast updated 9/30/2011Add a contact to a job definition1 In the JDF Job Definitions dialog box, se

46USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Change the default magnification1 In the Preferences dialog box under Categories, select

514USING ACROBAT 9 PRO EXTENDEDJob Definition FormatLast updated 9/30/20115 Update the media specifications, as needed:• Click Add to enter new inform

515USING ACROBAT 9 PRO EXTENDEDJob Definition FormatLast updated 9/30/2011Remove job definitions from the job list❖ In the JDF Job Definitions dialog

516USING ACROBAT 9 PRO EXTENDEDJob Definition FormatLast updated 9/30/2011PDF Conversion Settings When the job definition is sent through the submiss

517USING ACROBAT 9 PRO EXTENDEDJob Definition FormatLast updated 9/30/20114 If inconsistency errors are listed in the Submit dialog box, select them t

518Last updated 9/30/2011Chapter 19: Keyboard shortcutsThis section lists common shortcuts for moving around a document. Keyboard shortcutsKeys for se

519USING ACROBAT 9 PRO EXTENDEDKeyboard shortcutsLast updated 9/30/2011Keys for navigating a PDFCurrent highlighting tool U UCycle through highlightin

520USING ACROBAT 9 PRO EXTENDEDKeyboard shortcutsLast updated 9/30/2011Keys for general navigatingKeys for working with navigation panelsResult Window

521USING ACROBAT 9 PRO EXTENDEDKeyboard shortcutsLast updated 9/30/2011Keys for navigating the Help windowMove among the elements of the active naviga

522USING ACROBAT 9 PRO EXTENDEDKeyboard shortcutsLast updated 9/30/2011Keys for accessibilityResult Windows Action Mac OS ActionQuick Check tool Shift

523Last updated 9/30/2011IndexSymbols 404Numerics2D content in CAD files 3793D capture utility, UNIX 3823D content3D preferences 400adding to Micro

47USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011You can also display buttons for each of these options in the Display Pages toolbar by ch

524USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011Advanced Search Options pane 363Allow Layer State to Be Set by User Information option 37Al

525USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011braille printers, creating text for 283breaks, line 333b-rep. See PRC b-repBridge. See Ado

526USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011Colors property group 496columns, selecting 145Combine command 122Combine Files button 55

527USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011bookmarks for web pages 321EPS files 141headers and footers 124HTML files 142JPEG files

528USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011creating metadata 348custom 348description panel 347embedded data objects 349fonts 348in

529USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011filesSee also PDFsadding to PDF Portfolios 119attaching to documents 175automatically insp

530USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011georegistration 407geospatial measurement tool 409geospatial PDFs 406creating 407measurin

531USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011PDF v1.0 files and 369preferences 370preparing PDF files for 367Readme files 369reducing

532USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011Link tool 313linked files, color management considerations 417linksto 3D views 399accessib

533USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011network servers, review settings 154neutral densityadjusting 460Black Density and 459measu

48USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011• In Spreadsheet Split view, adjust the zoom level to change the displays in all four pan

534USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011Pages property group 496Pan & Zoom Window command 44paper size, as opposed to page size

535USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011PICT file formatflattening during export 472pixel warnings 464placing objects 333plain te

536USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011print productionconverting colors 466fixing hairlines 471tools for output 453print settin

537USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011returning review comments 156Revert command 138review status 178reviewing documentsinvitin

538USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011showingbookmarks 32comments 177comments on 3D content 401field actions 320Model Tree 39

539USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011editing 203, 204formatting 206text files, converting to PDF 62Text property group 495Thai

540USING ACROBAT 9 PRO EXTENDEDIndexLast updated 9/30/2011video clips. See media clipsvideo formats, H.264 340video playback 343video quality 342ch

49USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Turn the Snap To Grid option on or off❖ Choose View > Snap To Grid. A check mark appea

50USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011When you use a measuring tool, the Measurement Info panel shows information about the mea

51USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Disable/Enable Measurement Markup When enabled, the measurement lines you draw are added

52USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Change the Cursor Coordinates measurement units1 In the Preferences dialog box under Cate

53USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011My Computer Lists the hard drives and folders in their current hierarchy. This category

viUSING ACROBAT 9 PRO EXTENDEDContentsLast updated 9/30/2011Chapter 17: PreflightAnalyzing documents . . . . . . . . . . . . . . . . . . . . . . . .

54USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011More Help topics “Other options for combining files” on page 122“Starting a review” on p

55USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011• To delete a collection, right-click the collection name, choose Delete Collection, and

56USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Erase the history of opened PDFs1 Select a History subcategory in the categories pane.2 C

57USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Non-English languagesAsian language PDFsYou can use Acrobat to view, search, and print PD

58USING ACROBAT 9 PRO EXTENDEDWorkspaceLast updated 9/30/2011Acrobat in Mac OSGenerally, Acrobat works the same for Windows and Mac OS. Some exception

59Last updated 9/30/2011Chapter 3: Creating PDFsAdobe® PDF is the solution of choice for capturing robust information from any application on any comp

60USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Context menu On the desktop or in a folder, by right-clicking.Paper documentsRequire

61USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011PostScript and EPS filesDrag and drop On the desktop or from a folder, by dragging t

62USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011• In the toolbar, click the Create button and choose PDF From File.2In the Open dia

63USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Convert screen captures to PDF (Mac OS)In Mac OS, you can create PDFs from screen cap

1Last updated 9/30/2011Chapter 1: Getting startedBefore you begin working with your software, take a few moments to read an overview of activation and

64USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Preferences for the PDF EditorThe PDF Editor preferences are available in the Prefere

65USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Enable Fast Web View for an existing PDFUse this procedure after you have verified yo

66USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/20112 If prompted to scan more pages, select Scan More Pages or Scan Is Complete, and cli

67USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Paper Size (Windows only) Select a paper size or specify a custom width and height.P

68USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011• Adaptive Divides each page into black-and-white, grayscale, and color regions and

69USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011• For most pages, black-and-white scanning at 300 dpi produces text best suited for c

70USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/20112 Choose Document > OCR Text Recognition > Recognize Text Using OCR.3 Specify t

71USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/20112 Choose Adobe PDF from the printers menu.3 Click the Properties (or Preferences) but

72USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Note: Printing Preferences are different from printer Properties. The Preferences inc

73USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/20115 Select Adobe PDF Port from the list of available port types, and click New Port.6 S

2USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Adobe Customization WizardAdobe Customization Wizard 9 helps IT professionals take

74USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Create a custom page size (Windows)1 Do one of the following:• Open the Printers or P

75USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011More Help topics “Customize Adobe PDF settings” on page 101“Create PDFs from Word ma

76USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011When the conversion is finished, a blank message with the new PDF included as an atta

77USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011More Help topics “Adobe PDF conversion settings” on page 99“Application-specific PDF

78USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Convert Microsoft Word, PowerPoint, and Excel files to PDFWhen creating a PDF from Mi

79USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Embed multimedia files into Word and PowerPoint documents1 Do one of the following:•

80USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011• To assemble converted email messages as components of a PDF Portfolio, select Outpu

81USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011• (Lotus Notes) Choose Actions > Convert Selected Folder(s) To Adobe PDF.2 In the

82USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/20116 Review the settings and the archive folder names listed in the Acrobat PDFMaker dia

83USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Email options for PDF mail mergesTo Use the pop-up menu to select the field or colum

3USING ACROBAT 9 PRO EXTENDEDGetting startedLast updated 9/30/2011Product HelpAdobe provides a comprehensive user guide for Acrobat as online product

84USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/20113 Do one of the following: • Click the Convert To Adobe PDF button in the Adobe PDF t

85USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Convert AutoCAD files to PDF (Windows)Use PDFMaker to convert AutoCAD files from with

86USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/20114 To determine how the AutoCAD layers are converted, select one of the following, and

87USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011• As needed, expand individual files and select or deselect the items you want, such

88USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Prompt For Selecting Excel Sheets Opens a dialog box at the beginning of the file co

89USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Choose Layout Option Specifies whether Current Layout, All Layouts, or Selected Layo

90USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011Convert Word Styles To Bookmarks Selects all the text styles in the Elements list fo

91USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011In preparing to convert web pages to PDF, consider the following factors, which affec

92USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/2011• To create a PDF from the currently open web page and attach it to a blank email mes

93USING ACROBAT 9 PRO EXTENDEDCreating PDFsLast updated 9/30/20113 To change the number of levels in the website to convert, expand Capture Multiple L