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Chapter 9: Digital signatures
You use a digital signature much like a handwritten signature—to approve documents. A digital signature verifies
your identity and may include a photo, an image of your handwritten signature, or other personal details that you
choose. Document authors can attest to the contents of their documents by adding a certifying signature. If you
receive a signed Adobe PDF, status icons let you know if the signature is valid. If a signature is questionable, you can
verify it manually.
Quickstart
The following topics provide overview steps to some common digital signature tasks.
Create a signature appearance
You can modify your digital signature appearance. For example, you can include your scanned signature.
1 (Optional) Save the desired image on a page by itself, and convert the page to PDF.
2 Choose Edit > Preferences (Windows) or Acrobat (Mac OS) > Preferences, and select Security.
3 Click New, and type a title.
4 (Optional) Select Imported Graphic, click File, and select the desired file.
5 Specify options as desired.
See also
“Create the signature appearance” on page 276
Sign a PDF
Use a digital signature to indicate your approval. For best results, change your security preferences to always sign in
Preview Document mode, so that you can view and sign the PDF in a secure state.
1 Click the signature field. Or, click Sign , and choose Sign Document.
2 Follow the on-screen instructions to apply your digital signature.
If the document does not contain an unsigned signature field, click Sign and choose Place Signature to sign the PDF.
See also
“Sign a PDF” on page 279
Certify a PDF
Certifying a PDF indicates that you approve of its content and allows you to specify the types of changes that are
permitted for the PDF to remain certified.
1 Click Sign on the Tasks toolbar, choose Certify With Visible Signature or Certify Without Visible Signature,
and click OK.
- USER GUIDE 1
- Contents 3
- Chapter 1: Before you begin 8
- Using Adobe Help 9
- Using Help in the product 10
- Resources 11
- Acrobat videos 12
- Installed resources 13
- Disc content 13
- Adobe Exchange 13
- Adobe Design Center 14
- Adobe Developer Center 15
- Customer support 15
- Downloads 15
- Adobe Labs 15
- What’s new 16
- Review and commenting 17
- Forms 18
- Digital signatures 18
- Creative professional 19
- Additional new features 19
- Chapter 2: Workspace 20
- Change viewing mode 21
- View PDFs in a package 21
- View attachments 21
- Work area basics 22
- Opening PDFs 24
- Select another tool 24
- Document message bar 25
- Customizing the work area 26
- About toolbars 27
- Display and arrange toolbars 27
- Show or hide toolbars 28
- Move toolbars 28
- About the Properties toolbar 29
- Adjust navigation panels 30
- Viewing PDF pages 31
- Opening pages in a PDF 32
- Page through a document 33
- Retrace your viewing path 36
- Navigate with links 36
- PDFs with file attachments 37
- Open or close reading mode 37
- • Press Ctrl+L/Command+L 38
- Read articles 39
- Preferences for viewing PDFs 40
- General preferences 42
- Basic Tools 42
- Warnings 42
- Print 42
- Application Startup 42
- Page Display preferences 43
- Default Layout And Zoom 43
- Resolution 43
- Rendering 43
- Page Content And Information 43
- Playing movies and sounds 44
- Adjusting PDF views 45
- Use split-window view 49
- View grids 50
- Create ruler guides 51
- Measuring tools 52
- Saving PDFs 53
- Save document changes 54
- About the Autosave feature 54
- Recover lost changes 54
- Organizer 55
- Categories pane 56
- Adjust the Organizer window 57
- Organize PDF collections 58
- Maintaining the software 60
- Non-English languages 61
- Chapter 3: Creating PDFs 63
- Create from scratch 64
- Create from Word 64
- Overview of creating PDFs 66
- Convert a file to PDF 69
- Drag and drop to create PDFs 69
- Scan a paper document to PDF 71
- Scanner Options dialog box 73
- Scanning tips 74
- 1 Open the scanned PDF 75
- Recognize Text - Settings 75
- Correct OCR text in PDFs 76
- Using the Adobe PDF printer 77
- Creating PDFs with PDFMaker 81
- Converting web pages to PDF 95
- Convert a web page to PDF 96
- ADOBE ACROBAT 3D VERSION 8 100
- Page Layout tab 101
- HTML Conversion Settings 101
- Acrobat Distiller overview 103
- Manage the conversion queue 103
- Distiller preferences 104
- About watched folders 105
- Set watched folders 106
- Adobe PDF presets 107
- Customize Adobe PDF settings 108
- Adobe PDF settings 109
- See also 110
- Fonts panel options 111
- Color panel options 112
- Advanced panel options 114
- Standards panel options 115
- PDF compatibility levels 116
- Share custom PDF settings 117
- Compression methods 118
- Kahili Mountain Coffee 119
- • /Windows/Fonts 120
- • /Library/Fonts 121
- • /System/Library/Fonts 121
- Find PostScript font names 122
- Quickstart 123
- Add headers and footers 124
- Add a watermark 124
- Add a background 124
- Rotate pages 125
- Delete pages 125
- Replace pages 125
- Combining files into PDFs 126
- Edit a PDF package 130
- ❖ Do any of the following: 131
- ❖ Do one of the following: 132
- Add and edit backgrounds 136
- Add and edit watermarks 138
- Add or replace a watermark 139
- Crop pages 140
- Rearranging pages in a PDF 142
- Move or copy a page 143
- Delete or replace a page 143
- Renumber pages 145
- Chapter 5: Exporting PDFs 147
- Select and copy text 148
- Select and copy an image 148
- Take a snapshot of a page 148
- Export PDFs 149
- File format options 149
- HTML or XML options 150
- JPEG and JPEG2000 options 150
- PNG options 151
- Export PDFs as text 152
- Reusing PDF content 153
- Copy tables and charts 155
- Copy images 155
- Invite additional reviewers 158
- Track and manage reviews 158
- Start a meeting 158
- Add a sticky note 159
- Mark up text with edits 159
- Preparing for a PDF review 160
- Email-based reviews 161
- Start a shared review 164
- Start an email-based review 165
- Start a browser-based review 166
- Meetings 167
- Attend a meeting 168
- Acrobat Connect preferences 168
- Review a PDF 168
- View new comments 170
- Send comments in email 171
- Tracking PDF reviews 172
- Track reviewed PDFs 173
- Save the PDF with comments 173
- Check server status 174
- Update your profile 174
- Commenting 175
- Commenting preferences 177
- Properties toolbar 178
- Stamp a document 182
- Create a custom stamp 183
- Group and ungroup markups 184
- Add a line, arrow, or shape 184
- Add an audio comment 186
- Paste images as comments 187
- Managing comments 188
- Reply to comments 189
- Set a status or check mark 191
- Print a comment summary 191
- Find a comment 192
- Delete comments 192
- Spell-check comments 193
- Import Comments 194
- Export comments 195
- 1 Do one of the following: 196
- Approval workflows 198
- Send a PDF for approval 199
- Chapter 7: Forms 202
- Create a form 203
- Edit a form 203
- Distribute a form 203
- Track and manage forms 204
- Review form responses 204
- Forms basics 205
- Types of PDF forms 206
- About security for PDF forms 206
- Forms preferences 206
- Filling in PDF forms 208
- ❖ Choose File > Revert 209
- Search a form 210
- Spell-check form entries 210
- Import form data 211
- Submitting forms 212
- Planning a PDF form 213
- Choosing form elements 216
- Barcode workflow 217
- Design tips for barcodes 217
- Form elements in Acrobat 218
- Creating and editing forms 219
- Creating secure PDF forms 220
- Laying out new form fields 221
- Copy an Acrobat form field 223
- Form fields behaviors 229
- Barcode 231
- Check boxes 232
- Combo box and list box 232
- Radio buttons 232
- Text Fields 233
- About buttons 239
- Add a submit button 240
- Edit a button in Acrobat 240
- Showing and hiding icons 242
- Distributing forms 243
- Send secure forms 244
- About web forms 244
- Add submit functionality 245
- CGI export values 247
- About data set files 247
- Compile form data 247
- Manage form data files 248
- About Forms Tracker 249
- Search for forms 250
- Chapter 8: Security 251
- Register a digital ID 252
- Share your certificate 253
- Add a document password 253
- Prevent changes to a PDF 253
- Create secure attachments 253
- Opening restricted documents 254
- Removing sensitive content 255
- Redact sensitive content 256
- Search and redact words 257
- About digital IDs 260
- Set up a roaming ID account 262
- Change the signing method 263
- Delete your digital ID 264
- Protecting digital IDs 264
- Directory servers 269
- Securing PDFs 270
- Set passwords for PDFs 271
- Security options 272
- Security policies 276
- 3 Click the New button 277
- Manage security policies 279
- Secure PDFs using policies 280
- Signing PDFs 285
- Sign a PDF 286
- Before you certify a PDF 288
- Certify a PDF 288
- Validating signatures 289
- Signatures panel overview 291
- Accessibility features 294
- About accessible PDFs 295
- About accessibility checkers 297
- 3 Click Start Checking 298
- View Full Check results 299
- Scroll automatically 303
- Reflow a PDF 304
- Reflow a tagged PDF 305
- Return to unreflowed view 305
- Creating accessible PDFs 306
- About tags in combined PDFs 309
- Add tags to an existing PDF 312
- About the Add Tags Report 312
- • Drag to select it 316
- Add accessible links 319
- Set the document language 320
- About the Tags tab 322
- View tags in the Tags tab 322
- Edit tags with the Tags tab 323
- Create a new child tag 325
- Add tags to comments 325
- Standard PDF tags 326
- Container elements 327
- Label and list elements 327
- Special text elements 327
- Table elements 328
- Inline-level elements 328
- Chapter 11: Editing PDFs 329
- Optimize a PDF 330
- Edit text 330
- Format text 330
- Edit an image 331
- View object metadata 331
- View content on layers 331
- About page thumbnails 331
- Create page thumbnails 332
- Define the tabbing order 333
- About bookmarks 334
- Create a bookmark 334
- Edit a bookmark 335
- Create a bookmark hierarchy 336
- Add tagged bookmarks 337
- Links and attachments 338
- Edit a link 339
- Create web links from URLs 340
- Link to a file attachment 340
- Destinations 340
- View and manage destinations 340
- Add an attachment 341
- Actions and scripting 343
- Action types 344
- Trigger types 345
- About JavaScript in Acrobat 345
- Converted web pages 346
- Articles 347
- View and edit an article 348
- Optimizing 350
- PDF Optimizer options 351
- Discard User Data panel 353
- Clean Up panel 353
- Editing text and objects 354
- Add new text 356
- Insert special characters 357
- Place an image or object 357
- Move or edit an object 358
- Setting up a presentation 360
- Define an initial view 361
- Add page transitions 362
- Adding movies and sounds 363
- Create alternate renditions 364
- Rendition settings 365
- Set multimedia properties 366
- View document properties 367
- Create document properties 369
- Edit document metadata 369
- About PDF layers 371
- Show or hide layers 371
- Edit layer properties 372
- Add layer navigation 373
- Merge or flatten layers 374
- Editing layered content 374
- Processing in batches 375
- Modify a batch sequence 376
- Create a new batch sequence 377
- Searching PDFs 380
- Access the search features 381
- Find text in a PDF 381
- Find text in multiple PDFs 382
- Review search results 383
- Advanced Search Options 383
- Creating PDF indexes 386
- About the Catalog feature 387
- Preparing PDFs for indexing 387
- Catalog Readme files 390
- Revise an index 390
- Catalog preferences 390
- Scheduled index updates 391
- Chapter 13: 3D models 392
- Compress a 3D PDF 393
- Interact with a 3D model 393
- Add comments to a 3D model 394
- Measure a 3D model 394
- Converting 3D models 395
- Benefits of PRC format 397
- Benefits of U3D format 397
- 3D conversion presets 398
- General tab 399
- Import tab 399
- Optimize tab 399
- Enhance tab 400
- Transform tab 400
- Convert large assemblies 401
- Capturing 3D models 402
- 3D capture settings 403
- Adding 3D models to PDFs 404
- Interacting with 3D models 406
- 3D toolbar overview 407
- 3D toolbar view controls 408
- Editing 3D models 409
- About Acrobat 3D Toolkit 410
- Model Tree overview 411
- Manipulating parts 412
- Create cross sections 414
- Measure 3D objects 415
- Measuring preferences 417
- Set 3D views 417
- 3D preferences 419
- Comment on 3D designs 420
- Run a JavaScript 421
- Export geometry 421
- Format options 422
- What JavaScripts can do 423
- Add a JavaScript to a PDF 423
- Chapter 14: Color management 424
- Keeping colors consistent 426
- Set up color management 428
- Using a safe CMYK workflow 430
- Proofing colors 432
- Soft-proof colors 433
- Working with color profiles 436
- Install a color profile 438
- Embed a color profile 439
- Color settings 441
- Working space options 442
- Color conversion options 444
- About rendering intents 445
- Chapter 15: Printing 446
- Basic printing tasks 447
- Print a portion of a page 449
- Print layers 450
- Create print presets 450
- Other ways to print PDFs 451
- Printing custom sizes 454
- Advanced print settings 455
- Set advanced print options 456
- PostScript options 456
- Output options 457
- Emulsion options 459
- Include marks and bleeds 460
- Printing color 461
- About composite printing 462
- Print a color composite 462
- About separations 463
- Print color separations 463
- Tools for high-end output 467
- Trapping color 468
- Adobe In-RIP trapping 469
- Trap a PDF 469
- Trap preset options 471
- Trap widths 472
- Trap appearance 472
- Trap thresholds 473
- About trapping black 474
- Previewing output 476
- View colors by source space 477
- Preview color separations 478
- Check ink coverage 478
- View color warnings 479
- About color conversion 480
- Ink Manager overview 483
- Ink Manager 484
- About printer marks in PDFs 485
- Transparency flattening 487
- Create a flattener preset 492
- Apply a flattener preset 493
- Chapter 17: Preflight 494
- About preflight inspections 495
- Run a preflight inspection 496
- Preflight preferences 497
- About preflight results 498
- View results in a list 499
- Snap view of problem object 500
- View results as comments 501
- Preflight reports 502
- About inventory reports 503
- Advanced inspections 504
- Preflight profiles 505
- View profiles 506
- Add and remove profiles 507
- Change profile settings 509
- Additional checks 510
- Property groups 511
- Add checks to a profile 513
- Correcting problem areas 515
- Create or modify fixups 518
- Automating document analysis 521
- Output intents 522
- Create output intents 523
- Delete an output intent 523
- Chapter 18: JDF instructions 524
- View JDF job definitions 525
- Create JDF job definitions 526
- Edit JDF job definitions 526
- Add Contact dialog box 529
- Media Manager dialog box 530
- Submitting print jobs 531
- Submission site options 532
- Using Adobe Version Cue 534
- About the Adobe dialog box 535
- Turn Version Cue on or off 536
- About Version Cue projects 537
- Open a project 537
- Connect to remote projects 538
- Create and edit projects 539
- Share or unshare a project 541
- About working copies 542
- Version Cue file statuses 543
- Open a file from a project 545
- Save changes to a file 547
- Disconnecting from projects 548
- Delete files and folders 549
- Delete a project 550
- Version Cue versions 551
- View and compare versions 552
- Promote a version 553
- Delete a version 553
- Synchronize files 555
- Cue Administration 560
- Manage Version Cue projects 563
- Export Version Cue projects 564
- Back up and restore projects 565
- Create and edit users 567
- Choosing user privileges 568
- Import and export users 569
- View a Version Cue report 570
- Version Cue PDF reviews 571
- Manage PDF reviews 572
- 3 Do one of the following: 575
- Keyboard shortcuts 576
- Keys for navigating a PDF 577
- Keys for general navigating 578
- Publications. See SWOP 597
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